MOANA

Effective Date: July 1, 2011

A. Meetings

1) There shall be two MoANA state educational meetings: one in the Spring and one
in the Fall with dates and location approved by the Board.
2) The Association Board meetings shall be in conjunction with the state educational
meetings and two additional scheduled meetings during the Winter and Summer.
3) Business meetings may be taped. Tapes shall be destroyed immediately after
transcription.
4) There shall be a No Smoking policy during the educational sessions.
5) Students of all Schools of Nurse Anesthesia in Missouri shall pay a registration
Fee of $50.00 per educational meeting. Such fee shall be refunded upon the student’s attendance at the educational sessions.

B. Executive Director, Officers, Board Members and Committee Reports

1) Reports shall be submitted by officers, board members and committee chairpersons at the annual meeting.
2) Names, addresses of officers and directors; committee appointments shall be
submitted to the AANA Executive Office by the Executive Director, and shall give a copy of current copy of the MoANA association Bylaws to each new Board member.
3) Committee chairpersons are responsible to the Board of Directors for duties
assigned. They shall deliver Association property or records to the Executive
Director or President within 30 days following the Fall meeting.
4) Delegates to national meetings approved by the board shall provide a written
report or feedback gleaned from the meeting(s), to the board within 30 days following attendance to such meetings.

C. Policies on Confidentiality & Conflict of Interest: (see Attachments)

1) Policies encompassing Confidentiality Agreement and Conflict of interest
statements shall be consistent with the AANA policies.
2) Each member of the MoANA Board shall review and sign the above
documents following election or appointment to the Board.
3)The signed documents shall be kept according to MoANA’s record keeping and
record retention policies and procedures

D. Attendance and Budget Policies to AANA Meetings (see attachment)

1) The association shall send the President, the President-elect, and a Board member
delegate to each national meeting.
2) The Association shall send the Federal Political Director & the Government
Relations chairperson to the Mid-Year Assembly.
6) The Association with AANA sponsorship, shall send the Pres-elect to the Pres-
Elect Boot Camp; the GRC chairperson to the GRC Boot Camp and the FPD or FPD associate to the FPD Boot Camp.
7) The Association shall send the Public Relations chair to the AANA meeting.
The Association shall send a delegate elected from the membership to the AANA
Fall Assembly (Leadership Academy) & the GRC Boot Camp
9) The Board of directors shall have the discretionary power to appoint an at-large
delegate to any AANA meeting, concentrating on the Assembly of States and possibly the Government Relations Workshop. This delegate shall come from another area of the state where delegates to any particular meeting have already been elected or appointed.

E. Budget & Finance Policy; Travel & Expense Policy

1) The finance committee shall determine overall budget allocations for the
Association.
2) A Certified Public Accountant shall be employed to perform Accounting Summaries annually. A Peer Audit Committee established by the Board and consisting of one board member, two members-at-large with the Treasurer as ex-officio member (to provide the resources, documents, financial data including financial summaries) shall conduct a regular internal audit at least every 2 years. The committee shall recommend to the Board a full external audit should any discrepancies arise from these internal audits.
3) The expense reports must be submitted within 30 days of incurred expenses
using the pre-approved expense report form (see attachment).
4) All line items shall require detailed receipts in order for the expense to be
reimbursed.
5) All expense reports shall be reviewed and approved by the MoANA Treasurer.
6) Reimburseable items for MoANA shall include:
• Customary travel (airline, taxi, metro), baggage handling
• Mileage
• Hotel & taxes
• Internet/business phone calls
• Registration fees
• Entertainment for MoANA business purposes (must be accompanied with detail per expense report (Entertainment)
• Purchased items for MoANA business (must be accompanied with detail per expense report (Miscellaneous)
• Copies and office supplies
• Guidelines for meal reimbursements: B-fast: no greater than $20.00
Lunch: no greater than $20.00
Dinner: no greater than $20.00
7) Non-reimburseable items for MoANA shall include:
a. Personal consumption of alcohol
b. Purchased items such as maps, anesthesia handbooks, entry fees to
museums, personal entertainment events, dry cleaning, clothing, movie
tickets, etc.
• Tips shall not be reimbursed
The maximum allowable reimbursement shall be capped at $1500.00 per person. Exceptions may be approved by the President and subject to and only at the recommendation by the Treasurer.

F. Legal Consultation Policy

1) Only the President or his/her designee may contact the legal counsel when
seeking legal opinion or consultation after consulting with the Board.

G. Publication Policy (see attachment for the Airway Newsletter Sections)

1) The Publications Chair in collaboration with the MoANA Executive Director
and the Internet Representative shall solicit, design the layout of newsletter and
edit articles for inclusion in The Airway, the official publication of MoANA.
2) Publication of the Airway Newsletter shall be two times during the calendar year
and shall be distributed either electronically or through traditional mail. A current edition of the newsletter shall be published in the MoANA website
3) Additional copies of The Airway shall be sent electronically or by traditional mail
to the AANA Region IV Director.
4) When feasible, the PAC Committee Chair shall publish the PAC Newsletter
at least annually.

H. Website Management & Information Technology Policy:

1) This committee will serve as clearinghouse for information updates for accuracy,
currency and clarity of information published on the site
2) Minimum requirements for updates is quarterly, or more often if necessary.
3) This committee will have the following members:
• MoANA Executive Director
• Board member
• MoANA Member (TBD)

I. Record Keeping & Record Retention (record retention schedules available for
Review.

Examples: General Correspondence ……….. 2 years
Audit Reports…………………….Permanent
Bank reconciliations……………..3 years
Bank statements………………….3 years
Chart of accounts…………………Permanent
Checks for important payments such as contracts, taxes, purchases of
Property……………………………Permanent
Contracts (expired)……………………7 years
(still in effect)……………….Permanent
Year end financial statements………….Permanent
Tax Returns…………………………….Permanent
Minutes of Board meetings…………….Permanent

J. Strategic Sessions/Planning Policy

1) The board shall have strategic sessions with Lobbyist prior to the New
Legislative Assembly being convened and following the MoANA Fall meeting
or at least once a year.

2) Strategic planning by the Board shall coincide with the Summer Board meeting
and may include formulation, development, review or evaluation of established Strategic Plans. Schedule of Strategic Planning shall be determined by the Board.

Reviewed by: Sallie Poepsel, MS, CRNA
MoANA President, 2010-2011

Board Approval: June 25, 2011 (Summer Board Meeting)